Employees and departments
One employee record with department structure — the reference the rest of the platform points at.
The employee record everything else about your people hangs from.
Farexa HR keeps employees, departments, leave, attendance, documents, and approvals in one place — and it's the same record payroll, workforce deployment, and self-service all draw on, so people data is entered once.
HR is the spine of the people side of the business, and it only works if it's the single record everything else refers to. Farexa HR holds employees and departments, their documents, their leave, and their attendance — and because payroll, workforce deployment, and employee self-service read the same record, a joiner is set up once rather than re-entered into every system that needs to know about them.
Leave is a proper workflow, not a shared calendar: requests run through approval, balances track what's left, and holidays and working schedules define what a working day actually is. Attendance is recorded and can be corrected through a request rather than an untraceable edit, and shifts and schedules describe how different teams work. Approvals across HR run through an inbox and configurable workflows, so requests land with the right person instead of in an email thread.
Beyond the day-to-day, HR carries the parts that usually escape into spreadsheets: document requests and their expiry, performance records, recruitment, and compliance. Employees handle their own routine actions through self-service, which keeps the record current without every small change passing through an HR officer.
Key features
What the record holds.
Leave with balances and approval
Leave requests run through approval and track remaining balances, against defined holidays.
Attendance with corrections
Attendance is recorded and corrected through a request, so changes are traceable rather than silent.
Shifts and working schedules
Define how different teams work, so attendance and leave mean the right thing per team.
Approval inbox and workflows
HR requests route through configurable workflows and land in an inbox, not an email thread.
Documents and expiry
Track employee documents and their expiry, so renewals surface before they lapse.
Performance and recruitment
Keep performance records and run recruitment inside HR rather than in a side spreadsheet.
Employee self-service
Employees handle routine actions themselves, keeping the record current without routing every change through HR.
How it works
From org setup to self-service.
01
Set up the organisation. Create departments, working schedules, shifts, holidays, and approval workflows that match how the business runs.
02
Onboard employees. Add employees with their documents and details once; payroll, deployment, and self-service all read this record.
03
Run leave and attendance. Employees request leave and it routes for approval against their balance; attendance is recorded, with corrections handled as requests.
04
Keep documents and performance current. Track document expiry so renewals surface early, and keep performance and recruitment records in the same place.
05
Let people self-serve. Employees handle routine actions through self-service, and approvals land in the right inbox rather than an email thread.
Who it's for
Who works from it.
- Growing teams — One employee record before the spreadsheets multiply, with leave and attendance that actually approve.
- Service and field businesses — Shifts, schedules, and attendance for teams that don't sit at one desk.
- Manpower and security companies — The employee spine that deployment and payroll both build on.
- HR officers and managers — Officers keep the record; managers approve leave and read their team from the same place.
Works with
What builds on the record.
- Payroll — Runs against these employees, using their leave and attendance.
- Attendance — Punches and corrections in close-up, feeding leave and payroll.
- Workforce — Deployment and assignment build on the same employee record.
- Manpower — Worker records and client assignments share this spine.
- Analytics — Headcount, leave, and attendance reporting, exported for review.
FAQ
What HR teams ask first.
Is leave a real approval workflow?
Yes. Leave requests run through approval and track remaining balances against defined holidays and working schedules — it's a workflow with an audit trail, not a shared calendar. Approvals route through configurable workflows into an inbox.
Can attendance be corrected without losing the trail?
Yes. Attendance is recorded, and corrections are handled as requests rather than silent edits, so a change to someone's attendance is traceable to who asked and who approved it.
Does HR connect to payroll?
Yes. Payroll runs against the same employee record, using its leave and attendance, so overtime and unpaid days feed pay without being re-entered. Workforce deployment and self-service read the same record too — a joiner is set up once.
Can employees update their own details?
Yes. Employee self-service lets people handle routine actions themselves, which keeps the record current without every small change passing through an HR officer.
Does it track document expiry?
Yes. Employee documents carry expiry, so renewals surface before they lapse — useful anywhere staff hold documents that have to stay valid.
Put your people on one record.
Book a walkthrough with your own departments and leave rules, and see payroll and deployment draw on the same employee data.