Vehicles and drivers
Each vehicle and driver is a record, with the fleet's activity hung off the vehicle.
The vehicle asset, run properly: permits current, servicing on time, cost controlled.
Fleet & transport ERP focused on the vehicles themselves — trips and drivers, fuel and maintenance, permit and registration renewals, and a cost-per-vehicle that turns a fleet from a liability into a managed asset.
A fleet is a stack of expensive assets that quietly cost more than they should: a permit that lapsed into a fine, a service skipped until it became a breakdown, fuel that never got attributed. Fleet & Transport is the lens on the vehicle itself — keeping each one legal, serviced, and accounted for. Vehicles and drivers are records, trips are logged, and the documents that carry deadlines surface their renewals before they lapse.
Cost control is the throughline. Fuel logs attribute spend to the vehicle, maintenance runs through workshops as a service history, and expenses referencing the vehicle complete the picture — so cost-per-vehicle is a number you manage, not one you discover. Where the operation also serves customers with deliveries, that connects too, but the emphasis here is the asset: is it legal, is it maintained, what does it cost to run.
For a transport business or any fleet-heavy operation, that's the difference between a fleet that generates surprises and one that's run on schedule, on cost, and on the right side of every renewal.
Key features
How Farexa maps to fleet and transport.
Trips and utilisation
Log trips so a vehicle's use is on the record alongside its cost.
Fuel attributed to the vehicle
Fuel logs tie spend to the vehicle, so cost attaches to the asset.
Workshop maintenance
Servicing runs through workshops, building a per-vehicle service history.
Permit and registration renewals
Document expiry surfaces renewals before they lapse into fines.
Cost per vehicle
Fuel, maintenance, and expenses roll up into a cost-per-vehicle you manage.
Compliance visibility
Keep compliance documents visible, so nothing important quietly expires.
Posts to the ledger
Fleet costs post to accounts, keeping the asset's cost in finance.
How it works
From registration to managed cost.
01
Register the fleet. Add vehicles, drivers, permits, workshops, and the documents each vehicle must keep valid.
02
Log trips and fuel. Record trips and fuel against the vehicle as they happen.
03
Service on time. Run maintenance through workshops, building each vehicle's service history.
04
Renew before lapse. Document expiry surfaces permit and registration renewals ahead of time.
05
Manage cost per vehicle. Fuel, maintenance, and expenses roll up so cost-per-vehicle is managed, not discovered.
Who it's for
Who runs vehicles with it.
- Transport companies — The vehicle asset kept legal, serviced, and cost-controlled.
- Fleet-heavy operators — Buses, trucks, and vans run on schedule and on cost.
- Logistics businesses — The vehicle-cost side of a delivery operation.
- Fleet managers and owners — Managers keep vehicles legal and serviced; owners read cost per vehicle.
Works with
The app cluster for fleet and transport.
- Fleet — Vehicles, drivers, trips, fuel, maintenance, and renewals.
- Expenses — Vehicle-referenced costs for cost-per-vehicle.
- CRM — Customers where the fleet serves deliveries.
- Support Tickets — Requests tracked as conversations.
- Analytics — Cost, utilisation, and renewal reporting.
FAQ
What transport businesses ask.
Does it keep vehicles legal?
Yes. Vehicle documents — permits, registration, and the like — carry expiry, so renewals surface before they lapse into fines. Keeping the fleet legal becomes a schedule rather than a scramble at a checkpoint.
Can I control cost per vehicle?
Yes. Fuel is attributed to the vehicle, maintenance runs through workshops as a service history, and expenses can reference the vehicle — so fuel, service, and costs roll up into a cost-per-vehicle you manage rather than discover when the bill arrives.
Does it track maintenance history?
Yes. Servicing runs through workshops, building each vehicle's service history, so you can see what was done and when — and schedule the next service instead of running to breakdown.
How is this different from Logistics?
Fleet & Transport leads on the vehicle asset — legality, maintenance, and cost control. Logistics leads on the delivery-and-customer operation, with fleet cost behind it. They share the Fleet app; choose the emphasis that fits your business.
Which apps does a transport business start with?
Fleet and Expenses to get vehicles, renewals, and cost under control, then Analytics for cost and utilisation reporting — adding CRM and Support Tickets where the fleet serves customers.
Turn the fleet into a managed asset.
Book a walkthrough with your own vehicles, and see renewals, servicing, and cost-per-vehicle come under control.