Vehicles and drivers
Each vehicle and driver is a record, with the fleet's activity hung off the vehicle.
Every vehicle's trips, fuel, maintenance, and expiring papers in one place.
Farexa Fleet tracks vehicles and drivers through trips, fuel logs, workshop maintenance, and document expiry — so a renewal you'd have missed and a fuel cost you'd have lost both surface before they become a problem.
A fleet bleeds money in the places nobody's watching: a permit that lapsed, a vehicle serviced late, fuel that never got tied to a trip. Farexa Fleet puts the vehicle at the centre and hangs the rest off it — drivers, trips, fuel logs, and maintenance — so each vehicle carries its own operating history instead of being spread across a driver's memory and a stack of receipts.
The documents that carry deadlines are tracked with their expiry, so permits, registrations, and other papers surface before they lapse rather than at a checkpoint. Maintenance runs through workshops, so a vehicle's service history is a record, and fuel logs tie cost to the vehicle — which, combined with Expenses referencing the vehicle, means cost-per-vehicle is a number you can actually read.
Deliveries and trips give the operational side: what the vehicle did, for whom, and when. Together it's the difference between a fleet you react to — the breakdown, the fine, the surprise bill — and one you run, where the renewal is booked, the service is scheduled, and the cost per vehicle is on the dashboard.
Key features
What the fleet record tracks.
Trips and deliveries
Track what a vehicle did — trips and deliveries — so its use is on the record.
Fuel logs tied to the vehicle
Log fuel against the vehicle, so cost attaches to the thing that burned it.
Workshop maintenance
Run maintenance through workshops, building a service history per vehicle.
Document expiry tracking
Permits, registration, and other papers carry expiry, so renewals surface before they lapse.
Compliance visibility
Keep the fleet's compliance documents visible, so nothing important quietly expires.
Cost per vehicle
Fuel, maintenance, and referenced expenses roll up so cost-per-vehicle is readable.
Drivers and assignments
Assign drivers and keep their details alongside the vehicles they run.
How it works
From registration to cost-per-vehicle.
01
Register vehicles and drivers. Set up the fleet — vehicles, drivers, and the documents each vehicle has to keep valid.
02
Record trips and fuel. Log trips, deliveries, and fuel against the vehicle as they happen.
03
Service through workshops. Run maintenance through workshops, building each vehicle's service history.
04
Watch the deadlines. Document expiry surfaces renewals before they lapse, so permits and registration stay current.
05
Read cost per vehicle. Fuel, maintenance, and referenced expenses roll up into a cost-per-vehicle you can review.
Who it's for
Who runs vehicles here.
- Logistics and transport — Vehicles, trips, fuel, and renewals tracked so the fleet runs, not reacts.
- Construction and field services — Site vehicles and their maintenance and documents kept current.
- Delivery and distribution — Deliveries and driver assignments against the vehicles that run them.
- Fleet managers and owners — Managers keep vehicles serviced and legal; owners read cost per vehicle.
Works with
Where fleet cost connects.
- Expenses — Fuel and vehicle costs reference the vehicle for cost-per-vehicle.
- Accounting — Fleet costs post to the ledger.
- Analytics — Cost, utilisation, and renewal reporting.
- HR — Drivers as employees, with their own records.
- Workforce — Vehicles deployed alongside the crews that use them.
FAQ
What fleet managers ask.
Does it warn me before documents expire?
Yes. Vehicle documents — permits, registration, and the like — carry expiry, so renewals surface before they lapse rather than at a checkpoint or a fine. Keeping the fleet legal becomes something you schedule, not something that surprises you.
Can I see the cost of running each vehicle?
Yes. Fuel logs tie cost to the vehicle, maintenance runs through workshops as a service history, and expenses can reference the vehicle — so fuel, service, and referenced costs roll up into a readable cost-per-vehicle.
Does it track maintenance?
Yes. Maintenance runs through workshops, building each vehicle's service history, so servicing is a record rather than a memory — and you can see what was done and when.
Can it handle trips and deliveries?
Yes. Trips and deliveries are tracked against the vehicle, so its operational use is on the record alongside its costs and documents.
Does fleet cost reach the accounts?
Yes. Fleet costs post to the ledger, and with Expenses referencing the vehicle, the money side of the fleet stays connected to finance rather than living in a separate spreadsheet.
Run the fleet instead of reacting to it.
Book a walkthrough with your own vehicles, and see trips, fuel, maintenance, and renewals come together per vehicle.