Purchase requests
Start a purchase as a logged request that can be reviewed and approved, rather than a message someone might action.
Procurement & inventory
The whole purchase, from the request nobody logged to the invoice you can check.
Farexa Procurement runs the full cycle - request, quote, purchase order, goods receipt, supplier invoice - plus returns and credit notes, with approvals at each step, so buying is a trail instead of a pile of emails.
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Why the gaps are where buying breaks
Buying goes wrong in the gaps: a request made verbally, a PO that doesn't match what arrived, an invoice paid because nobody had the receiving note to check it against. Farexa closes those gaps by making the purchase one connected chain. A purchase request starts it, vendor quotes let you compare suppliers before committing, and a purchase order is raised from what you actually decided - not typed fresh from memory.
When goods arrive, a goods receipt records what was delivered against the order, so the supplier invoice can be checked against both what was ordered and what came in before anyone approves payment. When something has to go back, purchase returns and supplier credit notes are part of the same cycle rather than an afterthought handled over email. Approvals sit at the steps that matter, so authority to commit spend is delegated deliberately instead of assumed.
Because procurement shares records with the rest of the platform, receiving updates stock and supplier invoices post to accounts payable without re-entry. The buyer, the storekeeper, and the accountant are looking at the same purchase from three angles instead of keeping three separate spreadsheets that have to be reconciled later.
What the cycle covers
Vendor quotes and RFQs
Gather and compare supplier quotes before committing, so the purchase order reflects a decision.
Purchase orders
Raise POs from the request with lines, supplier, and approval, and track their status through to receiving.
Goods receipts
Record what actually arrived against the order, so deliveries are matched rather than assumed.
Supplier invoice checking
Review the supplier invoice against the order and the receipt before it's approved for payment.
Purchase returns and credit notes
Send goods back and record supplier credit notes inside the same cycle, not over email.
Approvals at each step
Authority to commit spend is delegated deliberately, with approvals on the steps that matter.
Receiving updates stock, invoices post to AP
Goods receipts update inventory and supplier invoices post to accounts payable without re-entry.
From request to posted invoice
Raise a request
Someone who needs to buy logs a purchase request, which can be reviewed and approved before it becomes a commitment.
Compare quotes
Gather vendor quotes for the request and compare suppliers before deciding who to buy from.
Issue the purchase order
Raise a PO from the chosen quote with its lines and supplier, route it for approval, and send it.
Receive the goods
Record a goods receipt against the order when the delivery arrives, updating stock as it lands.
Check and post the invoice
Match the supplier invoice against the order and the receipt, approve it, and let it post to accounts payable - handling any return or credit note in the same cycle.
Who buys through it
Trading and distribution businesses
Where buying well is the margin, and quote comparison plus receiving accuracy matter.
Construction and contracting
Site material orders that need controlled approval without slowing the field.
Multi-branch operators
Branch replenishment with a paper trail from request to invoice.
Buyers, storekeepers, and accountants
Buyers commit, storekeepers receive, accountants check - over one purchase, not three spreadsheets.
Where the purchase connects
- Purchase OrdersThe PO step in close-up, with lines, approvals, and status.
- InventoryGoods receipts update stock as deliveries arrive.
- AccountingSupplier invoices post to accounts payable.
- FinancePayables feed AP aging and the cash-flow view.
- AnalyticsSupplier and purchase reporting, exported for review.
Industries that run on it
- Construction ERPControl site procurement, manpower, fleet, expenses, supplier invoices, approvals, and project reporting from one Farexa workspace.
- Trading ERPManage suppliers, RFQs, purchase orders, receiving, inventory, quotations, sales orders, tax invoices, and reporting.
- Cleaning Services ERPCoordinate cleaning crews, recurring sites, consumables, tickets, procurement, expenses, invoices, and client visibility.
- InventoryStock, products, batches, FIFO readiness, low-stock alerts, and valuation foundations.
- Accountingtax-ready accounting foundations for regional operating teams.
- ExpensesCentral expense posting with attachments, categories, approvals, and operational context.
What buyers ask first
Does it cover the whole purchase cycle?
Yes. Purchase request, vendor quotes, purchase order, goods receipt, and supplier invoice, plus purchase returns and supplier credit notes - all connected, with approvals at the steps that matter. It's the full cycle, not just a PO form.
Can I check a supplier invoice before paying it?
Yes. A goods receipt records what arrived against the order, so the supplier invoice can be matched against both what was ordered and what was received before it's approved for payment.
Can I compare suppliers before ordering?
Yes. Vendor quotes let you gather and compare supplier offers for a request, so the purchase order reflects a decision rather than a default.
Does receiving update stock automatically?
Yes. Goods receipts update inventory as deliveries land, and supplier invoices post to accounts payable - so the buyer, storekeeper, and accountant work from the same purchase without re-keying.
How are approvals handled?
Approvals sit on the steps where spend is committed, so authority is delegated deliberately. Requests and purchase orders can be routed for approval before they become commitments.
See a purchase go request-to-invoice.
Book a walkthrough with your own suppliers and approval rules, and watch a request become a checked, posted invoice.