Procurement
Suppliers
Maintain supplier profiles, contact details, and purchasing context.
- Supplier records
- Contact details
- Purchase history
Procurement teams stop relying on scattered vendor lists.
Module
Procurement: 10 capabilities in one operating area.
Supplier and purchasing workflows from request through receiving, invoices, returns, and supplier portal readiness.
Procurement
Purchase Requests
Raise internal requests before quotations or purchase orders.
- Request lines
- Approval readiness
- Need capture
Purchasing starts with a controlled business need.
Procurement
RFQ
Request pricing from suppliers for required goods or services.
- Supplier invitation
- Quote comparison
- RFQ tracking
Teams can compare supplier options before committing.
Procurement
Quotations
Track vendor quotations against requests and supplier responses.
- Quote details
- Supplier pricing
- Decision support
Purchasing decisions become easier to justify.
Procurement
Purchase Orders
Convert approved purchasing into formal orders.
- PO lines
- Supplier link
- Status tracking
Suppliers receive clearer commitments and internal teams keep control.
Procurement
Goods Receiving
Receive items against purchase orders and prepare inventory impact.
- GRN flow
- Received quantities
- Stock readiness
Inventory and purchasing stay aligned.
Procurement
Supplier Invoices
Track invoices from suppliers against orders and receiving.
- Invoice capture
- Payment context
- Purchase impact
Finance teams can see purchase obligations clearly.
Procurement
Returns
Manage purchase returns when goods need to go back to suppliers.
- Return records
- Supplier reference
- Stock correction
Operational issues do not disappear from the purchasing trail.
Procurement
Credit Notes
Record supplier credit notes and adjustments.
- Credit note records
- Invoice adjustment
- Supplier balance context
Purchase corrections become visible to finance and procurement.
Procurement
Supplier Portal Readiness
Prepare supplier-facing flows for quotations, communication, and documents.
- Portal credentials
- Supplier response
- Document exchange
Vendors can eventually interact with controlled ERP workflows.
Procurement questions
Does it cover the whole purchase cycle?
Yes. Purchase request, vendor quotes, purchase order, goods receipt, and supplier invoice, plus purchase returns and supplier credit notes - all connected, with approvals at the steps that matter. It's the full cycle, not just a PO form.
Can I check a supplier invoice before paying it?
Yes. A goods receipt records what arrived against the order, so the supplier invoice can be matched against both what was ordered and what was received before it's approved for payment.
Can I compare suppliers before ordering?
Yes. Vendor quotes let you gather and compare supplier offers for a request, so the purchase order reflects a decision rather than a default.
Does receiving update stock automatically?
Yes. Goods receipts update inventory as deliveries land, and supplier invoices post to accounts payable - so the buyer, storekeeper, and accountant work from the same purchase without re-keying.
How are approvals handled?
Approvals sit on the steps where spend is committed, so authority is delegated deliberately. Requests and purchase orders can be routed for approval before they become commitments.
See Farexa running on your own workflows.
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